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How to Write a Condolence Message: Best Suggestions


When someone is inside a pit of unfathomable sorrow, condolence is the kindest thing you can offer after what they have been through. The word “condolence” has its origin back from the Latin word “condolere” which suggests “to suffer together”.

It is a way to acknowledge someone’s loss and empathize with them in their difficult times. Letters or messages of condolence are written to express your compassion and remind them that whatever it might be, you are still there to extend your supportive hands.

How to Write a Condolence Message

Different mishaps should be offered with different condolences. Although, generally comforting texts are sent to someone after a person very close to them is deceased. But in cases where someone had a major accident and is still going through a terrible trauma, you can always come up with some tenderhearted words.

Etiquette for Writing Condolence Message Note:

However, you might be fumbling for using the correct words or rightly place a phrase because you don’t want it to sound wrong. Hence here is a list of some basic guidelines which would aid you in such situations.

Make it thoughtful and brief:

It is better to not to make the letter rambling and avoid writing a long one. At the time of sorrow, they would neither have the time or intent to read everything you have jotted down. Be precise and compassionate with your content.

Do not proffer a financial aid:

When someone is overwhelmed with grief, they would hardly care for your money. Therefore, strictly remember not to ask whether they need any money.

Respect their faiths and religion:

Whether they are from the same religion as yours or not, follow a particular faith or not, theist or atheist – they still deserve sympathy.

Do not mention if the deceased owes you any money:

You can get back your money later; the deceased won’t be back ever. So, this can wait.

Mention your full name:

The person you are sending the condolences to might has other acquaintances bearing the same name as yours. Hence, always write your full name.

Some informal etiquette:

If you’re very familiar with the person you are sending your condolence to, here’s what you can do more to make them feel better.

  • You can send them a box of their favorite meal or home-cooked food. Remember to mention the sympathy gift on the card or letter. And you can add “Here’s a small box packed with love. I earnestly hope that this may bring a smile on your face.”
  • If you are aware which flowers are their favorite, you can send a bunch of those. And even if you are not, a bunch of white lilies or orchids wouldn’t do any harm.
  • Also, you can send them a basket of their favorite flavored tea and attach a note to it.
  • Or you can even donate to the charity on the name of the deceased person, to express your support and love.

How to begin the message:

You should always mention the name of the person you are referring the letter to or the name of the family.

  • Dear Mrs. Kamilya
  • Dear Mr. Kujur
  • My dearest Rhea
  • Dearest Roger
  • Dear Bhawal Family
  • Dear Uncle Patrick

Informal condolence messages:

If you are not quite intimate with the deceased person or is a distant relative, it is suggestive not to make the card unnecessarily sympathetic. One or two lines would be adequate. You can add these lines either on a greeting card or any blank stationery.

  • I just got to know about your aunt’s demise. And am deeply grieved by your loss. Feel free to talk whenever you want to, I’m always here.
  • My heart grieves at the sudden loss of your father. His cheerful nature and graciousness can never be forgotten.
  • Please accept our heartfelt condolences on the loss of your cousin.
  • Your father had always been such a trustworthy and dedicated man at work. He had been a valuable asset, and we are saddened by the loss of such a man. During this difficult time, our support and compassion are with you.
  • In this tough time, my condolences are with you. Let me know if I can be of any help. Here’s sending you a favorite dish of yours, so you don’t need to bother overcooking.
    To help you through this difficult phase of life, our prayers and thoughts are with you.

Condolence letters:

When you are closely related to the person who has recently lost someone, you cannot just send a card with one or two lines of formality written down on it. As that would have adverse effects since the person is already in a low emotional state and if he/she interprets it wrongly, they would think it as a mere duty.

On losing someone’s husband/wife:

“It can be very difficult for you to cope up without him being around, but remember his memories are always there with you to guide you through this phase.”

On losing someone’s mother:

“I remember how she always used to cook for me when I visited your house on weekends. Even though I was far from home, your mother never lets me feel homesick. Also, I remember how you used to say that she loves me more than you and I laughed at it. She had always been such a sweet and caring soul. May she rest in peace in the other world. We would always miss her.”

On losing someone’s grandfather:

“He was such a brave man, fighting battles across the war to keep us safe and smiling. I’m sure even when he is gone he would want the same from you. Keep him alive in your memories. I pray for the rest of his courageous soul.”

On losing someone’s uncle/aunt:

“As days pass by, and you return to normalcy. I hope you feel more at ease with the continual support of the people around you. I hope my words are of some assurance to your sadness.”

On losing someone’s grandmother:

“It was of extreme woe when we came to know that she passed away. On behalf of all the members of our Theological Community, we send you our heartiest empathy for the loss of your beloved grandmother. Her dedication to the community is something to be remembered for years. We deeply regret her absence amongst us. She had always been so inspiring through her speeches and an ideal for the young members of the group. We will remember her, today and always.”

On losing someone’s sibling:

“I’m really heartbroken to hear the news of your little brother’s death. He had been such a wonderful boy, a larger than life character. Being your constant companion, you must be terribly missing him.

We all miss him as well. He always used to talk about how lucky he is to have an elder sister like you. His performance on the field as well as in-class was commendable. He had always been a positive influence for everyone.

He will always be remembered in our happy hours. May he be in peace. May you always embrace his memories close to your heart. God be with you at this time.”

On losing someone’s close relative:

“Grief, in general, is always difficult to cope up with. May God bless you all in this tragic time.”

What not to say:

As mentioned earlier, choosing your words for a condolence letter or message can be really tricky. People often fail to realize the emotional turmoil the deceased person’s near and dear ones are going through and end up with words of extreme rationality or practicality. One should keep in mind that in the hours of sorrow, such words sound nothing but vapid and insensitive. So, be careful with what you are writing.

“Time heals everything”

To the person you are writing these words also knows very well that, What time does to one’s wounds. But at the face of the misery and mourning of the lost one, such words of rationality have minimal effect.

Rather say “Take as much time as you need to cope up with this. Take life easy, and remember that I am always there to stand by you.”

“Hold on, everything would be alright”

Repeat the question in your mind. The answer is pretty simple, right? It is NOT going to be okay, never going to be the same. Someone is gone forever, and nothing can bring him/her back. You cannot just carelessly say that to someone who is still trying to accept the deceased one’s absence permanently.

Better say “Don’t be too hard on yourself. Let all the grief flush out slowly, and I’m just a call away if you feel like talking to someone.”

“I know how you feel”

Spare the grieving soul from this cliché statement. To be honest, you don’t. You are not in his/her shoes right then, therefore you cannot feel it the exact way even if you try to. So, don’t say it when you don’t feel it.

Instead try saying “When I had lost ____, I couldn’t imagine how to ever be normal again. Every loss is harder to face in its own way. Give yourself enough time.” And try suggesting them other things to indulge in.

“He/she is relieved of the pain now”

Well, of course, they might be. Far away from pain, pleasure or any other feeling. But that does not mean that they would feel less pain about it.

You can try saying “The time ahead seems bleak without his/her presence, I’m sure he/she misses you no less. It is completely okay with how terrible you feel.”

Offering condolence through social media:

  • In this tough time, my prayers are with you.
  • May the God be with you through these hard times.
  • I feel extremely sorry to hear the demise of your dear _____.
  • Don’t stay cooped up at home, take time but communicate to lighten your sorrow.
  • Please withtake my deepest condolence on the loss of your_____.

How to close the sympathy letter:

  • Hope you recover from your misery well.
  • From your friend_____.
  • With our sincerest condolence.
  • With my profound sympathy.
  • May you emerge out of this woe soon.
  • Stay blessed.

Condolences for a major accident:

Even when someone had been through a terrible accident, they need some simple condolence to bring them back to normalcy. The aftereffect of an accident can be bad, the trauma and constant haunting of the mishap. The situation gets worse when you are offering your comforting words to a sole survivor of an accident. Try understanding their level of hardship.

Your words of condolence in this case:

  • It was no doubt a stroke of ill-luck, but do not blame yourself for what happened.
  • Although they aren’t alive, they would surely want you to live.
  • Whoever’s fault it might be, it does not matter. Don’t take things too hard.
  • Maybe, he/she had been disturbed in mind with something.
  • I know it is unacceptable for you. Do not question yourself too much.
  • I’m deeply hurt to know about your loss.

Things not to say:

  • How did the accident happen in the first place?
  • Were you driving fast?
  • He/she had always been a ruthless driver. Why did you let him/her drive?
  • Did you drink and drive?
  • How did the car hit you?
  • His/her carelessness proved disastrous for all of you.
  • Did he/she have a fight before leaving home on that day?

They need to learn to withstand it and overcome it eventually. Write to them frequently, tell them about how life is going at your end and slowly raise in talks about everyday life and not the mishap. If they don’t want to talk about it, let it be.

Everyone has their own separate ways to deal with things. Respect that. Other than the mentioned things to offer your earnest sympathy, you can also gift them with books, flowers, writing pads with notes attached to them to offer help from your side.