What is an Appraisal at Work?
Appraisal meetings can also be termed as performance appraisal review meetings. It is not something similar to your day to day meetings with your manager.
Appraisal reviews are mainly for making your professional life and work better.
A good appraisal review mainly focuses on analyzing the workload, objectives, and goals of your career. Here you will be given feedback and discussions about salary incrimination is done.
Performance appraisals happen per year in a company or for every 6 months depending upon the company.
In a performance appraisal interview, the boss and the employee will discuss the performance as well as the strength and weaknesses of the employee in the course of work.
How Does an Appraisal Work?
As you have now understood what an appraisal means, let us now look at how the appraisal review works.
An appraisal meeting is held between you and your immediate manager wherein the discussion will be regarding your work performance, outcomes, feedback, and future tasks and things to focus on.
In a few companies, there will also be a third person in the meeting(can be a Sr, HR manager or Sr manager) wherein he will record everything being discussed.
Also before the appraisal review meeting, you will be given documents or forms to fill out. Your meeting will be mainly focused on those forms or the data which you have filled.
How to Prepare for a Performance Review?
A performance review meeting is conducted every year twice or thrice depending upon the organization. You must never take the meeting lightly as it is very important in shaping our career or for the advancement of it.
Some of the preparation tips for performance review are
- Collect information
- Build a list of accomplishments
- Build a list of development goals
- Prepare a few questions to ask
- Take time before your performance meeting
Performance Appraisal Questions:
- What do you think is the biggest achievement this year and why?
- What are the most challenging aspects of your work this year?
- How strategies did you use to approach these challenges?
- Which aspect of work do you enjoy working the most?
- Which aspects of work do you find the least satisfying while working?
- What are your strengths and weaknesses?
- Do you have any plan to make your Job Done more effectively?
- How can management help you to ease your work?
- What Are Your Future Career Plans?
- Do you like the Environment of the Organization?
Mistakes Not to Make When Answering Performance Appraisal Questions:
Appraisal meetings should never be taken lightly, instead, it is the only opportunity where you can clear all your doubts and ask suggestions for your career advancement in the organization.
Some of the mistakes to avoid are
- Avoid being vague instead be more specific
- Let your employer analyze you and give feedback
- Never compare yourself with other employees
- Never use the word “that’s not my job“
- Don’t ask for it (raise in pay) “Professionals suggests so!”
Appraisal Questions and Answers pdf:
Refer to this link for more appraisal questions and answers (pdf format), K12albemarle
The ambitions of the employee are identified and the route to get there is penned down. Answering an appraisal interview or questions is a tedious task and one needs to take a holistic approach.
While answering questions in an appraisal interview one should also remember to include people around them along with business benefits. Let’s run through a few tips on how to answer appraisal questions.
Performance Appraisal Interview: Effective Tips
1. Involve others in your answer:
When an employee is asked about the achievements in the past few months, the employee should remember to talk about all the people involved in it rather than him.
The answer should talk about colleagues as well as boss during answering. In the same manner, the employee can talk about the benefits of stockholders from a development point of view. The answer should be honest and an impact on the performance should be reflected in the answer.
2. Handling fault or issues:
When asked about any complaint or issue, the employee should first accept that they know what the problem is and be responsible for it, instead of defending.
The problem may be a failure due to holding hands with other colleagues but blaming them completely may not be right. The employee should answer in a way that the solution is a common one which is suitable for everyone and not only for them.
3. Speaking about goals:
While answering appraisal questions, the boss expects for many aspects when discussing goals. The boss looks out for the goals the employee has reached and how.
In the same manner, the boss expects the interested areas of the employee and his development in the last few years. In such scenarios, the employee should remember to speak about the goals he has accomplished, how he accomplished and ways to succeed with the future for new goals.
4. Regarding extra work:
A small business usually has a number of projections during the initial period of development. In that aspect, the employee may be asked to take up more duties.
The boss explains the rationale and also the benefits of taking up more duties. Since the boss has explained the intention for extra work the employee should understand and accept the work instead of neglecting it.
5. Honest answers:
During the appraisal session, the employee should remember that the employer already has the performance appraisal report and hence providing honest self-appraisal answers are mandatory.
This would be a stepping stone if the employee is looking for an internal appointment.
6. Being balanced and positive:
The good aspects of the appraisal and achievement of positive aspects are to be spoken in an appraisal session. Remember to minimize focusing just on one aspect and also do not travel more detailed into negative aspects.
7. Speak about your performance till date:
You can speak about how your ideas are and how valuable you are to the organization. The role you have played till date and travelled with success can be spoken out.
In the same manner, your hard work can be spoken of and your key accomplishments which have made a few projects successful can be highlighted.
8. Implemented ideas:
When asked for implemented ideas in the past, prepare an idea of your which was implemented and made successful.
In case you had offered an idea in the past to your company and your company ended in bankruptcy then it may not be a perfect idea either. Share successful and good ideas that can add value and make the company successful.
9. Focus on mandatory details:
While answering an appraisal question, the most important details are to be mentioned avoiding unnecessary ones. By mentioning vital details, the appraisal is set as a powerful one.
The appraisal should also possess relevant examples which link to the functions of the job. In this way, the appraisal is interesting and goes on well without boredom.
10. About weakness:
When an employee is asked about his weakness in a performance appraisal, he needs to answer in a smart way.
If the employee says that he has no weakness then, he is lying. It is required to be realistic and answer the question in a positive trait by mentioning small work-related faults.
11. About skills and talent:
In an appraisal session, it is important to speak about the skills and experience of how you can use them in an effective way in the organization.
You can also mention that you like to face challenges and motivated to handle them with your skill and knowledge. You can also mention a few examples of the challenges that you have met and handled.
12. About facing a conflict:
There may be situations where the employee is asked about any past conflict. The employee can open up the true situation and answer in an honest manner. The employee can mention that there were few disagreements and no major conflicts.
It can also be said that the employee learned from the conflict that, he needs to understand from the opponent point of view and understand their perspective. This can be a smooth way to answer this type of question in an appraisal session.
13. Attitude is key:
It is always good to maintain a positive attitude during the appraisal session. The employee can be in any mood such as angry, upset or defensive, all these should be kept within a time of appraisal session.
It is important for the employee to remember that an appraisal is conducted to make the employee better. The questions are asked to make out what differently the employee has done or what he can do in the future to handle various situations.
The answers should be truthful and the employee should take ownership of any hassles that have happened previously.
14. Practice before answering:
To ensure confident conveyance of answers, practicing is the right way. A list of employee performance appraisal answers sample can be practiced accordingly to overcome the appraisal problems.
You can also seek a friend’s help to monitor your performance or you can record and review your performance too. It is mandatory that you answer each and every question and you also provide each answer along with facts, figures and related information that makes your answer strong.
Also, remember to focus on the tone of answers, your tone should be positive, and calm irrespective of the topic being discussed.
15. Prepare and perform:
Before you perform, it is better to prepare performance appraisal questions to ask your boss and the achievements and failures that you have crossed in the past.
By this way, you can come up with outcomes rather than irrelevant details. When you’re prepared, you are able to answer the right answer to the right question.
16. Speaking about productivity:
The employees should make sure that they do not blame business for lack of productivity. It is a fact that the qualities of the workers are evaluated and so answers should be smart and convincing.
17. Preparing along with main details:
The employee would be sure about what is expected by the company from the employees. They focus mainly on the partition of the job and the employee’s goals.
The goals, job plan, and description should be clear by the employee. Goal setting is the main aspect while preparing for an appraisal by which the performance is evaluated.
Appraisals are conducted to elevate the efficiency of the employee where they are made to understand their role better. They are also able to know their strengths and weakness in their roles. The relationship amongst managers, subordinates and team members are bonded well and improvements or training if required are identified.
To enhance their performance and achieve their goals, self-development, as well as self-evaluation, is useful. A positive workforce is developed and the employees are prepared for next higher roles in the organization. In this manner, appraisals have a number of benefits to be conducted.
The tips mentioned above can be absorbed by employees in order to answer their appraisal sessions. Employees who are about to meet an appraisal can run through these pointers and prepare best answers to make their session the best one. They can be made better and eligible for the next higher role and salary hike in the future. The employee needs to have a calm and positive nature with honest answers which makes the session the best one.